⌛

Add availabilities to event types

Add availabilities within regular hours

1. Set your event duration, padding time and guests limit

  1. On your booking page, click on the event type that you want to edit
  2. Click on the button Availability Settings
  3. Click on box at the top to edit event duration, event padding time and maximum guests allowed per event. You can add multiple event durations within an event type.
image

2. Add regular working hours

  1. Click on the button Availability Settings > + Add availability
  2. Click on Create a new schedule. Make sure you choose the right host.
  3. Name the schedule, then click on Add availability> Add weekly hours to add the weekly schedule.
  4. You can also set the time intervals during which the events can be scheduled, simply click on the drop-down menu under Events can be scheduled every.
  5. Click on Save Changes.
  6. Now you will see the available dates are showing on the calendar.
image

3. Select your booking window

You can customize your booking window time to allow guests to book only within a timeframe. The default booking window is set as 1 day from now to 14 days from now.

Assume today is April 15th, the booking window time means that:

  • the earliest available time slot that a guest can book with you is 24 hours from now or on April 16th
  • the last available time slot that a guest can book with you is 14 days from now or on April 29th
image

However, you can edit your booking window based on your needs. For example, if you want to allow guests to book on the same day, then you can adjust the booking window start time to 2 hours before the occurrence of the event. To do that:

  1. On your booking page, click on the event type that you want to edit.
  2. Click on the button Availability Settings, then click on the schedule that you want to edit
  3. Click on the Booking window (please note that Booking Window will only appear if you already have added availability).
  4. In the Booking window modal, select the booking window start time and end time. In this case, if booking window start time is 1 hour from now, your minimum booking notice is 1 hour from the chosen time slot.
image

4. Duplicate schedules to other event types

You can duplicate one event type’s schedule quickly to other event types to save time. But other event types will need to be created first.

  1. Click on the button Availability Settings
  2. Click on your existing schedule, then the pencil icon.
  3. Scroll down and under This schedule applies to, click on your existing schedule.
  4. Select the event types to which you want to apply this schedule, then click on Save Changes.
    5. image

Add availabilities outside of regular hours

1. Add one-time availability

Adding availabilities outside regular hours is simple.

In the example below, the regular hours is 9am-5pm, Monday to Friday.

To add the custom time slot at 8am on Monday, August 21st, please follow these steps:

  1. Click on the button Availability Settings, select the schedule you want to edit
  2. Click on the schedule, then  + Add Availability > Add date and times and select the date and time that you want to add. In this case August 21st 8am is selected.
  3. Click on Save Changes. You will see that the one-time available time slot is added to the regular weekly schedule.
image

2. Add a fixed range of availability

You can also select a fixed time range through holiday hours.

💡
Note: Holiday hours take priority over your regular schedule.

In the example below, assuming you have already added the regular hours 9am-5pm, Monday to Friday.

To add the holiday hours from September 04th to 08th at please follow these steps:

  1. On Availability Page, click on the button Availability Settings.
  2. Click on your existing availabilities
  3. Check the box next to Set holiday hour dates, set the time range as September 04th to 08th .
  4. Click on Save Changes.
  5. On the calendar, you will see that only the time period September 04th to 08th are showing.
image

Manage all of your schedules

To manage all of your schedules, click on Schedules on the left menu. If you are an admin of a team, you’ll see team schedules in addition to your personal schedules.

image

Other

🚫Block off availability ❓How does team scheduling work? 🕴️Team scheduling set up (for admin)

Got further questions? Email us at support@cozycal.com