If you have more than one team member attending a scheduled meeting as hosts, you can pool the availability of all hosts and ensure that each team meeting is staffed efficiently and without conflicts.

Adding availability for multiple hosts

1. On your booking page, go to the event type that you want to edit.

2. On the “1. Availability Page”, click on Availability Settings , and add your availability. If you haven’t added any availability, please follow instructions this guide “Add availabilities to event types”.

   In this example, Alex Wright has added his availability to the event “Estate Planning”, and he is automatically assigned as the event organizer:

   

3. Add the second host’s availability by clicking on Add availability. Under the Host drop-down menu, make sure you select the correct host, which is an important step.

   In this example, we’re adding an additional host Meredith Finn to the event “Estate Planning”.

   

Set reserved hosts and resources

To set a host as a reserved host, under Multi-host options, click on the drop-down menu and select Set host as reserved. Don’t forget to click on the button Save Changes.

Then you will see that both hosts have the label Reserved hosts under their names, indicating that both of them will always be attending a scheduled meeting.

You can also add resources such as rooms to an event type. For instructions please follow this guide “Set up resource booking”.

In this example, the Large Conference Room is set as a reserved resource, ensuring that the availabilities of both hosts and the room are pooled for bookings.

Set round-robin booking for hosts and resources

You can also assign hosts as round-robin, where a host is auto-assigned to the booked meeting in a rotational manner, ensuring balanced workload.